Travel Records & Documents
Where your data is stored
Your travel records are stored on this device and sync through your iCloud to your other devices on the same Apple ID:
| Data | How it syncs |
|---|---|
| Expenses, packing list, shopping, diary | Quick Sync + iCloud database |
| General document info (title, expiry date, etc.) | iCloud database |
| Confidential document fields | This device's Keychain only — never synced |
| Photos | Photo info via the iCloud database; originals are uploaded only when you're signed in to a YUCTS account |
| Extra details such as flight seats | On this device only |
The "iCloud Sync" switch under "Profile & settings" → "Travel & Sync" only controls "Quick Sync" — see Getting Started.
Expenses
Where to find it: the "Expenses" tab of a trip page, or the credit card icon at the top right of "Map & places".
- Tap "⊕" at the top right to add an entry: amount, currency (13 in total: TWD, JPY, USD, EUR, KRW, HKD, CNY, THB, SGD, MYR, VND, AUD, GBP), item, category, payment method, time, and note. You can also attach a receipt photo (take one or choose from Photos).
- Tap an entry to edit it; long-press it to "Move to another trip…" or delete it.
- For a refund or reversal, turn on "Refund / reversal" while editing; the amount is then subtracted from the trip's total spending.
- The spending totals in the trip overview, the expenses page, statistics and the PDF all match; when some amounts use an estimated exchange rate, the app says how many.
- The filter at the top right filters by date, category, currency, amount range, and keyword.
- The chart button at the top right shows "Daily Total", "Category Share", and "Top 10".
- Tap the total card to "Set Budget" (in New Taiwan dollars; leave it blank or 0 for no budget).
Foreign-currency amounts are converted to New Taiwan dollars at the live exchange rate when you save them, and the value is then fixed. If the rate can't be fetched, a built-in estimate is used.
Settling up
Where to find it: "Settle up (who owes whom)" on the "Travel companions" page (add at least 1 companion first).
- Tap any expense to set:
- Who paid?: choose the payer.
- Who splits this?: check the people who share it; if no one is selected, the expense is split evenly among all companions.
- The page shows each person's "Net amount", a "Fewest transfers" list, and "Designate payer".
- You can share a payment reminder for each transfer, or share the whole settlement summary.
Trip diary
Where to find it: trip page "More" → "Trip Diary", or "All tools" → "Diary".
- New entry: "How was today?", date, trip (or "Generic Entries"), title (optional), content, and "Cover photo (optional)" — one photo.
- Tap an entry to edit it; long-press to delete it.
- Switch between "All Entries / Generic Entries / a specific trip".
Trip photos
Where to find it: trip page "More" → "Photos".
- Use "+" to Take Photo or Choose from Photos (up to 30 at a time); photos are arranged by time.
- Tap a thumbnail for full-screen viewing (pinch to zoom, double-tap to enlarge); long-press to delete.
- Photo info (such as when it was taken) syncs through the iCloud database.
- Original photos are uploaded only when you're signed in to a YUCTS account: metadata is removed, and the photo is uploaded to YUCTS cloud storage so your other devices on the same Apple ID and your collaborators can download it. Photos over 10 MB are compressed first.
- When you're not signed in, originals stay on this device only. Deleting a photo also deletes the cloud copy.
Packing list
Where to find it: the "List" tab of a trip page → "Luggage", or "All tools" → "Luggage".
- Add items (name + category), or load from 5 built-in templates: overseas trip, domestic trip, business trip, camping, and island getaway.
- Filter with "Search packing items" and "All / To Pack / Packed"; packing progress is shown at the top.
- Tap an item to mark it packed; swipe left to delete.
- The menu offers "Add Item", "Load from Template", "Save as Trip Record", "Trip Packing Records", and "Reset All". Saved packing snapshots can be reviewed in "Trip Packing Records" for reference next time you pack.
Shopping list
Where to find it: the "List" tab of a trip page → "Shopping", or "All tools" → "Shopping".
- Add an item: name, category, unit price + currency (10 options), quantity, and note.
- Tap an item to mark it bought; swipe left to edit or delete.
- Filter with "All / To Buy / Bought" and search; switch between "All Items / Generic List / By Trip".
- Shows the budget, amount spent, and subtotal.
Document vault
Where to find it: trip page "More" → "Documents", or "All tools" → "Documents".
- When you open it, you'll see "Document vault is locked"; tap "Unlock" and verify with Face ID / Touch ID. If that fails, choose "Use password". If your device has no passcode, the vault isn't locked.
- Categories (7): passport, visa, boarding pass, hotel booking, insurance, driver's license / IDP, other.
- Each document has general info (title, subtitle, public summary, expiry date, linked trip) and optional confidential fields (passport number, visa number, policy number, booking reference, driver's license number, sensitive notes).
- Documents with an expiry date are marked "Valid", "Expiring soon (within 60 days)", "Expired", or "To be added". Long-press a document to set "Remind me 30 days before expiry" (notifications must be allowed).
Once you turn on "Enable Keychain-encrypted fields", confidential fields are stored only in encrypted form in this device's Keychain — never uploaded to a server and never synced to iCloud or other devices. You'll need to re-enter them on a new device. General info does sync through the iCloud database.
Pass wallet
Where to find it: trip page "More" → "Pass wallet".
- Bookings with a confirmation code become pass cards with a QR code generated on your device — you can show them even offline.
- "Add to Apple Wallet" requires signing in: the pass details are sent to the YUCTS server to be signed and then added to the Wallet app. Booking codes are never sent to the server, and the back of the Wallet pass doesn't show the order number.
- If the service isn't available yet, the app shows an explanation; your passes and QR codes can still be shown offline.
Trip recap
Where to find it: trip page "More" → "Trip recap".
- Shows your footprints, spending stats, and selected photos.
- Tap "Generate highlights" for a trip summary: on iOS 26 devices that support Apple Intelligence, it's generated by on-device AI; on other devices, a statistics-based summary is used. You can "Regenerate".
- Tap "Share recap card" to share it as an image.
Itinerary share links
Create a read-only web link so people without the app can see your itinerary. Sign-in required (when signed out, you'll see "Sign in required to share an itinerary"). When you create a link, the content you choose to share is uploaded to the YUCTS cloud, and anyone with the link (and password) can view it on the web.
Where to find it: trip page "⋯" → "Share itinerary", the person icon at the top right, or "More" → "Share itinerary".
- Under "What to share", pick what to make public (the trip name, dates and places are always shared; everything else only if you turn it on):
- Trip name, dates and places (always included; places show only their name, icon and time)
- Notes: notes on the trip and its places
- Locations and map links: place coordinates, so viewers can open them in Apple Maps or Google Maps
- Transport and stays: only the type, name, departure and arrival places and times — no confirmation codes, seats, ticket numbers, prices or notes
- Expenses: each item's name and amount (foreign currency with an estimated TWD value) — no payment method, payer or split
- Companion names: ask your companions first
- Diary: entry dates, titles and text, without diary photos
- Photos: thumbnails of the first 6 photos, with location and similar information removed
- Choose a "Link expiry (required)": 7 / 30 / 90 / 365 days; the link stops working when it expires. You can also set a "Share password"; leave it empty to let anyone with the link view it.
- Check "I understand and agree to upload the selected data", create the link, then share it, copy it, or "Preview the shared page in Safari".
- If the trip already has a link, choose "Update this link" (same address — people who already have it see the updated content; the password can be kept, changed or removed) or "Use a new link" (the old link stops working immediately — useful if the link has been passed around).
- "My shares" at the top right shows each link's view count and expiry, and lets you "Copy" or "Revoke" it.
Cloud collaboration
To co-edit a trip with your companions (sign-in required), see "Companions and cloud collaboration" in Travel Planning & Maps. Collaboration content and original photos sync between members through the YUCTS cloud service.
Exporting a PDF
Trip page "⋯" → "Map & places" → "⋯" at the top right → "Export PDF (printable)" → "Share PDF". You can also get there from "All tools" → "Trip Planner" by tapping a trip.
The PDF includes a cover summary, spending stats, a daily itinerary timeline, payment details, and photos (up to 9); amounts are rounded, and your custom category names are used. The same menu also offers "Export itinerary (JSON)".